Planning a Reunion? Here Is How to Send the Invitation
Class, family, and friend-group reunions all start with one link. Here is how to write an invitation that actually gets your people to show up.
Why a digital invitation is the right tool for a reunion
Reunion guest lists are scattered across the country, and some of their contact details are twenty years old. Paper invitations are impractical, and group chats create too much noise. One shared link with every piece of information makes coordination dramatically easier.
The steps before you write the invitation
1. Build the contact list
This is the hardest part. Start with the people you are still in touch with, ask them for anyone they are still in touch with, and check alumni groups and social media. Most reunions build their list through a few rounds of “do you have so-and-so’s number?“
2. Pick a small organizing team
Split responsibilities: one person on venue, one on budget, one on the contact list, one on photos. A team of three to five is usually enough.
3. Lock venue and budget early
Twenty guests fits in a restaurant’s back room. Fifty to a hundred needs a hotel ballroom or a school’s event space. Confirm per-head costs before announcing the date.
Sample wording
Class reunion
It has been twenty years since we walked across that stage. This spring, we are getting the class back together for an evening of catching up, laughing at old yearbook photos, and finding out whose life turned out nothing like anyone predicted.
Family reunion
It’s that time again. The [Family Name] family is getting together this summer — three days, one big house, and more relatives than you remembered existed. We want everyone there, from the oldest uncle to the smallest cousin.
Friend group reunion
Ten years ago we were still texting every day. Then life got in the way. Let’s fix that — a weekend together, just like the old days.
What every reunion invitation needs
- The group or class name
- Date, time, and full address
- Per-person cost (dinner, activities, souvenirs)
- A contact person’s name and number
- Dress code (usually casual)
- A list of activities — reunion dinner, group photo time, optional tours
RSVP is where reunions live or die
An accurate headcount is the difference between a reunion that feels full and one that feels empty. A clean online RSVP with three options — yes, no, maybe — lets your team plan food and seating with confidence. Send a reminder to anyone on “maybe” a week before the deadline.
Souvenir ideas
- A mug with the class year or family crest
- A printed group photo ready the same evening
- A commemorative pen or keychain
- A small booklet with updates from each person
Sharing photos afterward
A shared gallery lets every attendee upload their own photos, and a guestbook lets people who could not attend leave a message. PickInvite stays live for three months on $19, which is enough time to share photos and start planning the next gathering while the energy is still high.
A note for people who cannot make it
Send the invitation link to the people who cannot attend too, and ask them to leave a message in the guestbook. A single note from someone you have not seen in two decades is often the most touching part of the whole reunion.
Final checklist
- Venue and deposit confirmed
- Payment method for the reunion fee set up
- Parking and transit information ready
- A volunteer photographer assigned
- A plan for group photo and everyone’s face in at least one shot
Wrap-up
Reunions take real work to pull together. A clean, ad-free invitation makes the first step — getting the word out — the easy part.